Timber Contract Administrator

Classification – Non-Exempt

Salary Grade/Level/Family/Range – DOE

For over 100 years, Gutchess Lumber has been a leading global lumber producer of premium northern hardwoods in a variety of high-end applications and we take pride in our commitment to quality in everything we do. Quality is at the core of our brand promise is the foundation of which our reputation was founded. This quality also extends to our employees, who are hard-working members of the communities around us. We support our employees with quality pay, excellent benefits, company ownership opportunities and appreciation every day and we are recruiting for a new team member.

We are seeking a Timber Contract Admin in our Cortland NY location. This position will provide timber contract review with Lims administration. Responsibilities will include providing support to the Foresters to ensure correct paperwork is received by Accounts Payable. This individual must be able to work within a team environment, as well as independently, and be able to prioritize multiple tasks.

Responsibilities

• Review the Forestry Combined spreadsheet against the Timber Sale Contracts
• Make corrections and additions if needed
• Provide finished/reviewed files to SAS for signing
• Upload Timber Sale information to Lims with accuracy
• Audits timber depletion for each import source in Lims
• Print out contract information
• · Issuing insurance certificates
• · Auditing Bols
• Create and batch miscellaneous invoices in Lims for the following
• Bid Deposits
• Performance Deposits
• Timber Payments
• Future Timber payments
• Road Bonds
• Title Searches
• File and apply for check requests for UCC’s & MOC’s (Memorandum of Contracts)
• Taxes
• Enter tax data in Lims and a spreadsheet for all Farms parcels
• Apply for check requests
• Batch/mail and file checks and receipts
• Notarize contracts as needed
• Track data for SAS weekly reports
• Won/lost bids
• Track G numbers for purchased Timber Contracts
• Track won bids by location/volume and type weekly
• Track and email monthly Performance bond report to foresters
• Handling incoming and field phone calls to appropriate person
• Various office functions (filing, coping, maintains files, fax, etc.)
• Cover for HR as needed
• Performs other job-related duties and responsibilities as may be assigned from time to time.

Supervisory Responsibility

· This position has no direct supervisory responsibilities.

Qualifications

Education

• AS Degree in Business or Legal related field preferred
• Studied for and passed the Notary exam preferred

Experience

• 1- 2 years as a paralegal preferred
• Experience in – Word, Excel, Outlook
• Previous office experience is helpful.

Personal Attributes:

• Good verbal/written communication.
• Must be punctual and dependable.
• Excellent organizational skills and ability to multi-task.
• Detailed/organized approach to problem solving
• Accurate math skills
• Strong attention to detail
• Willing to learn and perform new tasks

Position Type/Expected Hours of Work
40 Hours per week during the “core” work hours. Weekend & evening work may be required as job duties demand.

Physical Demands

• Must be able to remain in a stationary position 75%
• Constantly operates a computer and other office productivity machinery such as calculator, copy machine, and printer
• Occasionally ascends/descends stairs to conduct business 25%
• This position is subject to change at any time due to the business needs.